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Home Workplace Standards of Conduct
Workplace · Conduct & Ethics · Topic 39 · Updated April 2026

Standards of Conduct

Every federal employee in the executive branch is subject to the Standards of Ethical Conduct codified at 5 CFR Part 2635. The framework — 14 ethical principles, eleven subparts of regulation, and a half-dozen criminal statutes underneath — governs gifts, conflicts of interest, impartiality, seeking outside employment, misuse of position, and outside activities. The rules are not abstract: violations end careers, trigger IG investigations, and in the most serious cases produce criminal prosecution under Title 18. This guide is the working employee's reference — the principles, the gift dollar limits, the conflict statutes, the impartiality standard, and what changed under OGE's 2024 modernization rule.

14
Principles of ethical conduct under E.O. 12674
$20 / $50
De minimis gift limit per source per occasion / per calendar year
$480
2026 widely attended gathering nonsponsor gift ceiling
5 yrs
Maximum imprisonment for criminal conflict of interest under 18 U.S.C. 208

I The framework — where ethics rules come from

Federal ethics is layered. Three layers matter:

Layer 1: Criminal statutes. Title 18 of the U.S. Code contains the foundational conflict-of-interest crimes. 18 U.S.C. 201 (bribery), 203 (compensation for representation), 205 (acting as agent), 207 (post-employment), 208 (financial conflicts), and 209 (supplementation of salary) are the floor. Violation of any of these is a federal crime, prosecutable by the Department of Justice, with penalties up to five years imprisonment. These statutes apply to every executive branch employee regardless of grade, position, or agency.

Layer 2: Executive Order 12674. Issued by President George H.W. Bush in 1989 and amended by E.O. 12731 in 1990, this order established the 14 Principles of Ethical Conduct that every executive branch employee must follow. The order also directed the Office of Government Ethics (OGE) to promulgate uniform regulations implementing the principles.

Layer 3: 5 CFR Part 2635. The Standards of Ethical Conduct for Employees of the Executive Branch. Effective February 3, 1993; substantially revised in 2016; modernized again in 2024. This is the operational regulation — the document an ethics official will pull when answering your question about a specific gift, conflict, or outside activity. It contains 11 subparts addressing every category of ethical concern.

Layer 4 (overlay): Agency supplemental regulations. Many agencies — DoD (5 CFR Part 3601), Treasury (Part 3101), HHS (Part 5501), and others — have published supplemental regulations that add agency-specific restrictions on top of Part 2635. Where supplemental rules apply, they bind only that agency's employees but they apply in addition to Part 2635, never in place of it. Always check whether your agency has supplemental rules.

Where to get help — the DAEO and ethics officials

Every executive branch agency has a Designated Agency Ethics Official (DAEO) and a network of subordinate ethics officials. Their job is to advise on ethics compliance — gift acceptance, conflicts, outside activity approvals. Reliance on advice from an agency ethics official is your strongest defense if a question is later raised. The single most underused move in federal ethics practice is the prospective email to the ethics office: "I have been offered X — can I accept?" Document the question, document the answer, keep both. If the ethics official says yes and you act in good-faith reliance on that advice, your liability is meaningfully reduced even if the advice later turns out to be wrong.

II The 14 ethical principles

The 14 principles, codified at 5 CFR 2635.101(b), are the foundation. Every more specific rule in Part 2635 derives from them. Memorize the spirit; the detail comes from there.

  1. Public service is a public trust. Loyalty to the Constitution, laws, and ethical principles takes precedence over private gain.
  2. Employees shall not hold financial interests that conflict with the conscientious performance of duty.
  3. Employees shall not engage in financial transactions using nonpublic Government information or allow improper use of such information to further any private interest.
  4. An employee shall not, except as permitted by Part 2635, solicit or accept any gift from any person or entity seeking official action from, doing business with, or conducting activities regulated by the employee's agency, or whose interests may be substantially affected by the performance or nonperformance of the employee's duties.
  5. Employees shall put forth honest effort in the performance of their duties.
  6. Employees shall not knowingly make unauthorized commitments or promises of any kind purporting to bind the Government.
  7. Employees shall not use public office for private gain.
  8. Employees shall act impartially and not give preferential treatment to any private organization or individual.
  9. Employees shall protect and conserve Federal property and shall not use it for other than authorized activities.
  10. Employees shall not engage in outside employment or activities, including seeking or negotiating for employment, that conflict with official Government duties and responsibilities.
  11. Employees shall disclose waste, fraud, abuse, and corruption to appropriate authorities.
  12. Employees shall satisfy in good faith their obligations as citizens, including all just financial obligations, especially those — such as Federal, State, or local taxes — that are imposed by law.
  13. Employees shall adhere to all laws and regulations that provide equal opportunity for all Americans regardless of race, color, religion, sex, national origin, age, or handicap.
  14. Employees shall endeavor to avoid any actions creating the appearance that they are violating the law or the ethical standards set forth in Part 2635. Whether particular circumstances create an appearance that the law or these standards have been violated shall be determined from the perspective of a reasonable person with knowledge of the relevant facts.

Principle 14 is the catch-all. Even where no specific rule applies, an employee must not create an appearance of impropriety. The reasonable-person standard — what would a fully-informed observer think? — is invoked dozens of times throughout Part 2635 and is the standard adjudicators apply when judging close calls.

III Gifts from outside sources (Subpart B)

Subpart B (5 CFR 2635.201–.206) governs gifts from outside sources. The general rule is straightforward: federal employees may not solicit or accept gifts from prohibited sources or gifts given because of the employee's official position unless an exception applies. The framework is:

Step 1: Is it a gift? "Gift" includes any gratuity, favor, discount, entertainment, hospitality, loan, forbearance, or other item with monetary value. It includes services, training, transportation, lodgings, meals, and free attendance at events. Certain things are explicitly excluded: modest items of food and refreshment such as soft drinks and donuts not offered as part of a meal; greeting cards and items with little intrinsic value (plaques, certificates, trophies) intended primarily for presentation; rewards or prizes given to competitors in contests open to the public; pension and other employment-related benefits.

Step 2: Is the source a prohibited source, or is the gift given because of official position? Prohibited sources include any person seeking official action from, doing business with, or conducting activities regulated by the employee's agency, or whose interests may be substantially affected by performance of duties. If yes, no acceptance unless an exception applies.

Step 3: Does an exception apply? Section 2635.204 lists the exceptions. The most commonly invoked:

The $20/$50 de minimis exception (§ 2635.204(a))

The most-used exception in federal practice. An employee may accept unsolicited gifts with an aggregate market value of $20 or less per source per occasion, provided the aggregate from any one source does not exceed $50 in a calendar year. Important constraints:

Personal relationships (§ 2635.204(b))

An employee may accept a gift given by a person with whom they have a clear personal relationship, such as a family member or close personal friend, when it is clear the gift is motivated by the personal relationship rather than the employee's official position. The factors: history of the relationship, whether the giver paid with personal or business funds, prior gift exchanges. Spouse, children, parents, and longstanding friends typically qualify; a contractor's account manager who has been "friendly" for six months typically does not.

Discounts and similar benefits (§ 2635.204(c))

Discounts and other similar benefits offered to broad classes (all federal employees, all military personnel, members of certain organizations) generally are acceptable when not based on the employee's official position. Government-wide discounts at retailers (military discounts, federal employee discounts) qualify. A discount specifically offered to one employee because of their position does not.

Awards and honorary degrees (§ 2635.204(d))

Awards and honorary degrees are acceptable when given in recognition of meritorious public service or achievement, provided the donor is not a prohibited source and the award is given as part of an established program of recognition. Review by an ethics official is required for awards exceeding $200 in value.

Widely attended gatherings (§ 2635.204(g))

Free attendance at a widely attended gathering — a conference, seminar, or similar event with diverse attendance — may be accepted under specific conditions. From a sponsor: free attendance is acceptable if the agency designates the event as serving an interest of the agency. From a non-sponsor: free attendance is acceptable only when the market value of the gift does not exceed $480 in 2026 (raised from $415 in 2023). Either way, the gift must be approved by the employee's supervisor or DAEO.

Gifts of free attendance from non-sponsors — current $480 ceiling

This ceiling tracks the financial disclosure reporting threshold under the Ethics in Government Act, which is updated periodically. The June 2023 OGE final rule raised the ceiling from $415 to $480 to conform with the 2023 financial disclosure threshold update. The next adjustment will likely follow the next statutory threshold revision.

Foreign government gifts

Gifts from foreign governments are governed separately under the Foreign Gifts and Decorations Act, 5 U.S.C. 7342, with disposition rules at 41 CFR Part 102-42. The Constitution's Emoluments Clause adds an additional layer for senior officials. An employee receiving a foreign government gift exceeding the "minimal value" threshold (currently $480, also tracking statutory updates) must report and dispose of it through agency channels.

IV Gifts between employees (Subpart C)

Subpart C (§§ 2635.301–.305) addresses gifts between executive branch employees. Two prohibitions:

The exceptions at § 2635.304 are practical:

The retirement gift is the most familiar application: contributions solicited from coworkers for a colleague's retirement, with an upper limit on individual contributions (typically $10) and overall reasonable proportion to the occasion. Each agency typically has its own implementation guidance.

V Conflicting financial interests (Subpart D)

Subpart D (§§ 2635.401–.403) implements the criminal conflict-of-interest prohibition at 18 U.S.C. 208 in the regulatory framework. The rule:

An employee shall not participate personally and substantially in an official capacity in any particular matter in which, to the employee's knowledge, the employee or any person whose interests are imputed to the employee has a financial interest, if the particular matter will have a direct and predictable effect on that interest.

Six elements unpack this:

  1. "Participate personally and substantially" — not just any involvement. Direct, significant participation in the matter through making decisions, recommendations, drafting documents, or providing technical assistance. Routine ministerial activity (logging a document) is not personal and substantial participation.
  2. "Particular matter" — a specific matter involving identifiable parties. A contract, grant, application, judicial proceeding, investigation, or similar specific case. Distinguished from general policy matters of broad applicability.
  3. "Financial interest" — any current or contingent ownership, equity, security interest, or pecuniary right. Stock holdings, partnership interests, options, salary from another source, debt obligations, and certain employment positions.
  4. "Imputed interests" — interests of the employee's spouse, minor child, general partner, prospective employer with whom the employee is negotiating, and certain organizations where the employee serves as officer, director, trustee, employee, or general partner.
  5. "Direct and predictable effect" — a real link between the matter and the financial interest, not a speculative or attenuated one. Owning Apple stock does not require recusal from a contracting decision involving a different technology company simply because both compete in the broader tech industry.
  6. De minimis exemptions — certain interests are exempted from disqualification under 5 CFR Part 2640: small stock holdings (under $15,000 in a publicly traded company for individual stock; $50,000 for diversified mutual funds), certain interests in regulated retirement accounts, and other narrowly defined categories.

If a conflict exists and no exemption or waiver applies, the employee must disqualify themselves from the particular matter — not consult on it, not review it, not be in the room when it is decided. Disqualification is typically oral; written documentation is recommended but no longer mandatory under most agencies' rules following the 2024 modernization.

The criminal counterpart at 18 U.S.C. 208 carries penalties up to 5 years imprisonment and substantial fines. Willful violations are the typical prosecutorial threshold; inadvertent violations are usually addressed through administrative or civil remedies. But the regulatory standard at Part 2635 does not require willfulness — disqualification is mandatory regardless of intent.

VI Impartiality in performing official duties (Subpart E)

Subpart E (§§ 2635.501–.503) addresses impartiality concerns that fall short of a financial conflict but still raise reasonable questions about an employee's objectivity. The core rule (§ 2635.502):

An employee should not participate in a particular matter involving specific parties without authorization where the employee knows that a particular party is one with whom the employee has a covered relationship — and where the circumstances would cause a reasonable person with knowledge of the relevant facts to question the employee's impartiality.

"Covered relationship" is defined narrowly. It includes:

If a covered relationship exists and the impartiality standard is met, the employee has two options: seek written authorization to participate (typically from the agency designee, often the DAEO), or disqualify. Authorization is granted when the agency designee determines the agency's interest in the employee's participation outweighs the concern that a reasonable person would question integrity.

The 2024 OGE modernization rule clarified the application of § 2635.502 to particular matters of general applicability. For specific party matters with a household member or covered party financial interest, the disqualification analysis is now structured separately from the analysis for general applicability matters.

VII Seeking other employment (Subpart F)

Subpart F (§§ 2635.601–.606) addresses the conflict that arises when a federal employee is seeking employment from a private entity that has matters before the employee. The rule is preventive: an employee who is seeking employment with a person whose interests would be affected by a particular matter must disqualify from that matter.

"Seeking employment" is broadly defined under § 2635.603(b):

Three observations:

The unsolicited resume rule. Posting a resume on a job board, sending a resume to a recruiter, or applying through a public application portal does not by itself constitute seeking employment with any specific employer until that employer responds substantively. Once the employer responds with anything beyond a form rejection, the employee is "seeking employment" with that employer and the disqualification rules apply.

Disqualification triggers immediately. The moment the employee is "seeking employment," disqualification from particular matters affecting the prospective employer is mandatory. This is critical for employees considering private-sector transitions. Topic 42 covers outside employment in detail; Topic 38 (Suitability) addresses related restrictions.

Resumption of duties. If the employee rejects the prospective employment, terminates negotiations, or has the negotiations terminated, they may resume participation in the previously-disqualified matters.

Senior employees (typically GS-15 and above) are subject to additional notification requirements under the STOCK Act and agency supplemental rules. For comprehensive guidance on private-sector transitions, see Professional Development Topic 40 on Private-Sector Transition.

VIII Misuse of position (Subpart G)

Subpart G (§§ 2635.701–.705) prohibits employees from using their official position, title, or authority for private gain. Five specific prohibitions:

Use of public office for private gain (§ 2635.702)

An employee shall not use their public office for their own private gain or for the private gain of friends, relatives, or persons with whom the employee is affiliated. This includes:

Use of nonpublic information (§ 2635.703)

An employee shall not engage in financial transactions using nonpublic information learned through federal employment, nor allow improper use of such information to further any private interest. This is the regulatory counterpart to the criminal insider trading prohibitions and to specific statutes like the STOCK Act. Examples include using advance knowledge of agency contract awards, regulatory decisions, or earnings announcements (for federally-regulated companies) for personal financial benefit.

Use of government property (§ 2635.704)

Employees shall protect and conserve government property and shall not use it for other than authorized purposes. "Government property" is broadly defined: office space, equipment, vehicles, supplies, telecommunications, IT systems. Most agencies permit "limited personal use" of computers, phones, and similar equipment under their acceptable-use policies, but this is agency-specific permission, not a Part 2635 right.

Use of official time (§ 2635.705)

An employee shall use official time honestly and in an efficient manner in performance of official duties. Limited personal use of official time is generally permitted (brief personal calls, brief web browsing during break) but extensive personal activity on the clock is misuse. Working a side business during duty hours is a clear violation; sending a personal text to a spouse is generally not.

Endorsements and the use of official title (§ 2635.702(b))

An employee may not use their government title in connection with any non-government activity in a manner that suggests official sanction. Standard guidance: when speaking, writing, or appearing in any non-official capacity, the employee may identify their government position for biographical purposes only, with appropriate disclaimer ("speaking in personal capacity, views do not represent the agency"). Senior employees and political appointees face additional restrictions.

IX Outside activities (Subpart H)

Subpart H (§§ 2635.801–.809) governs outside employment, teaching, speaking, writing, and similar non-government activity. The rule is permissive with limits: outside activities are generally allowed unless they conflict with official duties or are otherwise prohibited.

The general framework:

Common outside activities and how they fit:

Teaching. Generally permitted, often even on the agency's time when authorized. Teaching at a university or other institution does not require approval at most agencies. Teaching that involves nonpublic information, that uses agency time and resources without authorization, or that creates a conflict (teaching for an entity regulated by your agency) requires approval or is prohibited.

Speaking and writing. Speaking honoraria are generally prohibited under 18 U.S.C. 209 for senior officials and restricted for others. Writing for compensation is generally permissible if the writing does not draw on nonpublic information, does not represent the writer as speaking for the agency, and does not create a conflict.

Side businesses. Permitted unless the business creates a conflict with official duties. A federal employee running a small e-commerce shop on weekends is generally fine. A federal employee in a regulatory agency running a consulting business in that agency's regulated industry is generally not. See Topic 42 for the full outside employment framework.

Board service. Service as an officer, director, or trustee of an outside organization may create both a covered relationship (Subpart E) and an outside activity concern (Subpart H). Approval typically required. Service for a nonprofit unrelated to the agency's mission is usually permissible; service for an entity that does business with the agency typically is not.

For comprehensive guidance on outside employment specifically, see Topic 42 on Outside Employment, Moonlighting & Side Businesses.

X Ethics Compliance Quick Check

Pick a scenario and the relevant facts. The tool returns a verdict (permitted, requires approval, prohibited, or proceed with caution), the controlling regulatory citation, and recommended next steps. This is a triage tool — for any complex situation, consult your agency ethics official before acting.

5 CFR Part 2635 — Quick Check

Run your situation through the framework.

Pick the scenario that matches your situation. Update the inputs as needed. The verdict updates instantly.

Scenario type
SELECT A SCENARIO
5 CFR Part 2635
Choose a scenario above and complete the inputs. The tool will return a verdict with the controlling citation and recommended next steps.

XI The criminal statutes — 18 U.S.C. 201-209

The regulatory standards at Part 2635 sit on top of a foundation of criminal statutes in Title 18. Understanding what each criminalizes helps explain why the regulatory rules look the way they do.

18 U.S.C. 201 — Bribery of public officials and witnesses

Prohibits offering, giving, soliciting, or receiving anything of value with intent to influence official acts. Covers both the giver and the receiver. Penalties: up to 15 years imprisonment, fines up to three times the value of the bribe, and disqualification from federal office. Section 201 is the most serious of the conflict statutes; it requires intent to influence (the corrupt mens rea). The $20/$50 gift rules at 5 CFR 2635.204 sit well below the bribery threshold and exist to prevent the appearance of impropriety long before any 201 question would arise.

18 U.S.C. 203 — Compensation for representation

Prohibits federal employees (and members of Congress) from receiving compensation for representing any person before any federal agency, court, or commission, whether the representation is by the employee personally or by the employee's firm where the employee shares in the compensation. Penalties: up to 5 years imprisonment for willful violations.

18 U.S.C. 205 — Activities of officers and employees in claims against and other matters affecting the Government

Prohibits federal employees from acting as agent or attorney for prosecuting any claim against the United States or representing any party (other than the United States) in connection with any particular matter in which the United States is a party or has a direct and substantial interest. The most common application: a federal employee cannot moonlight as a contractor's representative in dealings with another federal agency.

18 U.S.C. 207 — Restrictions on former officers and employees (post-employment)

The "revolving door" statute. Prohibits former federal employees from various forms of representation back to their former agency for specified periods after leaving:

Section 207 is the post-employment counterpart to Subparts F and H of Part 2635. The penalties for violation include criminal prosecution, civil penalties up to $50,000 per violation, and prospective injunctive relief.

18 U.S.C. 208 — Acts affecting a personal financial interest

The criminal financial conflict statute. Prohibits federal employees from participating personally and substantially in any particular matter in which the employee, or any person whose interests are imputed to the employee, has a financial interest. This is the criminal version of the disqualification requirement at 5 CFR 2635.402. Penalties: up to 5 years imprisonment for willful violations; civil penalties for non-willful. Waiver mechanisms exist under 208(b) for de minimis interests, agency-determined waivers for the public interest, and certain exemptions promulgated by OGE.

18 U.S.C. 209 — Salary of Government officials and employees payable only by United States

Prohibits federal employees from receiving any contribution to or supplementation of their salary from any source other than the United States as compensation for services as a federal employee. Section 209 is the basis for the broad prohibition on "honoraria" — extra payments for the work of being a federal employee. It allows certain narrow exceptions (such as bona fide employer pension plans for prior service), but as a rule, your federal salary is your only compensation for being a federal employee. Penalties: up to one year imprisonment for non-willful, up to 5 years for willful.

The Federal Ethics Framework — Layers and Citations

A reasonable mental map of how federal ethics rules stack. Criminal statutes set the floor; regulations and agency rules elaborate above.

XII The 2024 OGE modernization rule

OGE published a final modernization rule on May 17, 2024 (89 FR 43686), effective 60 days later. The rule is the most significant update to Part 2635 since the 2016 revision. Federal employees should know the changes that affect their day-to-day practice:

Disqualification documentation simplified

The modernization rule moved away from mandatory written disqualification under § 2635.502, conforming to the broader trend started by DoD's 2023 supplemental rule. Oral notification to your supervisor is now sufficient in most disqualification scenarios. Best practice remains written documentation for your own records, but it is no longer regulatorily required.

Updated definition of "minor child"

Section 2635.403(c)(1) now uses "minor child" instead of "dependent child," conforming to the language used throughout Subpart D and aligning with the criminal statute at 18 U.S.C. 208 and its implementing regulation at 5 CFR Part 2640.

Clarified application of impartiality standard

Section 2635.502 was reorganized to articulate operation separately for: particular matters involving specific parties in which a household member has a financial interest; particular matters involving specific parties in which someone with whom the employee has a covered relationship is involved; and particular matters of general applicability. The substantive standards did not change; the structure makes the analysis more navigable.

New examples illustrating modern scenarios

The rule added examples addressing online job-seeking, social media engagement, and remote/telework scenarios that the original 1992 framework did not contemplate. Examples 1 and 2 to § 2635.603(c) clarify that posting a profile or resume that is not targeted to a specific employer is not "seeking employment" until a specific employer responds substantively.

Widely attended gathering ceiling tracking

The 2023 update raised the WAG nonsponsor gift ceiling to $480; this will continue to track the financial disclosure threshold which Congress may revise periodically.

XIII What happens when you violate the standards

Consequences for ethics violations span a wide range. The five general tracks:

1. Counseling and corrective action

Most first-time, minor violations are addressed by an ethics official or supervisor without formal action. The employee is advised of the violation, agrees to corrective steps (returning a gift, recusing from a matter, ceasing an outside activity), and the matter is closed. No record beyond the ethics file. This is by far the most common outcome.

2. Formal administrative discipline

For more material or repeat violations, the agency may impose adverse action under 5 CFR Part 752: reprimand, suspension, demotion, or removal. Adverse action proceedings include due process protections — proposal letter, opportunity to reply, deciding official, and MSPB appeal rights. See Workplace Topic 15 on Adverse Actions and Topic 16 on Responding to a Proposed Action.

3. IG investigation

Allegations involving fraud, theft, abuse of position, or significant ethics violations are typically investigated by the agency's Office of Inspector General. IG investigations can be administrative, criminal, or both. They are conducted under the IG's independent statutory authority and may result in administrative discipline, civil penalties, or criminal referral. See Topic 43 on IG Investigations.

4. Criminal prosecution

Willful violations of 18 U.S.C. 201, 203, 205, 207, 208, or 209 can be prosecuted by the Department of Justice. Cases typically originate from IG investigations or from the Public Integrity Section of DOJ's Criminal Division. Penalties include imprisonment, substantial fines, and permanent disqualification from federal office. The Justice Department prosecutes a small number of these cases each year — typically the most egregious — but conviction has career-ending and life-altering consequences.

5. Security clearance impact

Ethics violations frequently trigger SEAD 4 Guideline E (Personal Conduct) concerns, which can result in clearance suspension, denial, or revocation independent of any administrative discipline. See Topic 37 on Financial Issues and Clearances and Topic 34 on Clearance Denial.

The practical risk profile: most career employees never face anything more serious than counseling. The employees who end up in formal adverse actions or criminal prosecution typically share three characteristics: they failed to seek prospective ethics advice; they engaged in repeated rather than isolated conduct; and they attempted to conceal the conduct rather than self-report. Self-reporting and prospective consultation with ethics officials are the two strongest protections against escalation.

Working knowledge for federal employees

  • Memorize the $20/$50 rule. It governs the most common gift situation you will encounter — the offered lunch, coffee, or small token from a contractor or vendor. $20 per source per occasion; $50 per source per calendar year; never cash or investment instruments; the giver's company employees aggregate.
  • When in doubt, email the ethics office. A documented prospective question to your DAEO or ethics official, and the response, is the strongest defense available. Five minutes drafting an email saves a career.
  • Disqualification is mandatory when triggered. Disqualification is not optional, not subject to balancing, and not negotiable. If you have a financial interest in a matter, you must remove yourself. Oral notice to supervisor; written record for your own files.
  • Treat seeking employment as an ethics event the moment substantive contact begins. Posting a resume is not seeking employment. A recruiter calling you back to discuss the role is. From that point, you are disqualified from particular matters affecting the prospective employer.
  • Outside activities require attention to your agency's supplemental rules. Most agencies require advance written approval for paid outside employment. Approval is usually granted; the harm comes from doing it without approval.
  • Use of government property and time is governed by your agency's acceptable-use policy on top of Part 2635. Limited personal use during break time is generally permissible. Running a side business on government time and equipment is not.
  • Title and position cannot be used to endorse non-government products or organizations. Speaking and writing in personal capacity require disclaimers. Senior employees and political appointees face additional restrictions.
  • Self-report and consult prospectively. The employees who escalate from counseling to discipline to prosecution almost always failed to do one or both. Self-reporting and prospective consultation are the strongest career protections in the federal ethics system.

Frequently asked questions

Can I accept a $25 lunch from a contractor at a meeting?

No, not under the $20 de minimis exception. The exception applies only to gifts with an aggregate market value of $20 or less per source per occasion. A $25 lunch exceeds that limit. You cannot pay the $5 difference to bring it within the exception — that option is not allowed under 5 CFR 2635.204(a). Your options are to pay the full $25 yourself, decline the lunch, or determine whether another exception applies (such as widely attended gatherings or social invitations from non-prohibited sources). In doubt, ask an ethics official before the meeting.

What is the difference between criminal conflict of interest and the regulatory standards?

18 U.S.C. 208 is a criminal statute that prohibits federal employees from participating personally and substantially in any matter in which they (or certain related parties) have a financial interest. Violation is punishable by up to 5 years imprisonment and/or fine. 5 CFR Part 2635 is the regulatory framework that interprets and implements these statutes through ethical conduct rules. The statutes set the floor; the regulations set the ceiling. An action can violate Part 2635 without being criminal, but a criminal violation almost always also violates Part 2635.

Do I need to disqualify myself in writing?

Generally no. The 2024 OGE modernization rule and DoD's earlier supplemental rule both moved away from mandatory written disqualification. Under 5 CFR 2635.502 and §§ 2635.604 and 2635.606, oral notification to your supervisor is sufficient in most cases. However, your agency may have supplemental rules requiring written notice in certain circumstances. Best practice: keep a personal record of every disqualification — the date, the matter, who you notified — even if not technically required.

Can I work a side job in the evenings or weekends?

Generally yes, subject to limits. Outside employment is permitted unless it conflicts with your federal duties, requires you to use nonpublic information, involves representing private parties before federal agencies, or is otherwise prohibited by your agency's supplemental rules. Many agencies require advance written approval for outside employment. Senior employees (typically GS-15 and above, plus political appointees) are subject to additional restrictions including a 15% earned-income limit on outside compensation. See Topic 42 on Outside Employment.

What is a 'covered relationship' for impartiality purposes?

Under 5 CFR 2635.502, a covered relationship exists when you have a relationship with a person involved in a matter that would cause a reasonable person to question your impartiality. The regulation lists specific relationships: someone with whom you have a relationship that would result in a financial gain, a member of your household, a relative with whom you have a close personal relationship, a person you served as employee, attorney, agent, or partner within the past year, or an organization where you served as officer, director, employee, or general partner within the past year. If a covered relationship exists, you must consider whether to seek authorization to participate or disqualify yourself.

Can I use my government computer or email for personal matters?

Limited personal use is generally permitted under most agency policies but is not guaranteed by 5 CFR Part 2635. The misuse of position rules at 5 CFR 2635.704-705 prohibit using government property or your official position for unauthorized purposes. Each agency has its own acceptable-use policy. The safe rule: government resources are for government work; brief incidental personal use during break time is usually fine; running a side business, partisan political activity (Hatch Act violation), or anything you would not want investigated is not.

What happens if I violate the standards of conduct?

Consequences range from informal counseling to criminal prosecution depending on severity. Minor first-time issues typically result in counseling by an ethics official or supervisor. Repeated or material violations can result in adverse action under 5 CFR Part 752 — reprimand, suspension, demotion, or removal. Violations of underlying criminal statutes (18 U.S.C. 201, 203, 205, 207, 208, 209) are referred to the Department of Justice. IG investigations are common when a violation involves fraud, theft, or abuse of position. A violation can also affect your security clearance under SEAD 4 Guideline E (Personal Conduct).

Are there any gifts I can never accept?

Yes. Several categories are absolutely prohibited regardless of any exception: cash, stock, bonds, or other investment instruments — never accepted under the de minimis exception. Gifts in return for being influenced in the performance of an official act — never permissible under any theory; this implicates bribery under 18 U.S.C. 201. Gifts that are specifically prohibited by your agency's supplemental regulation. And under any analysis, you should decline an otherwise permissible gift if a reasonable person with knowledge of the relevant facts would question your integrity or impartiality as a result of accepting.